Operations & Administrative Coordinator
One to three years of relevant administrative experience required
About You
We are looking for a dynamic and driven professional who wants to grow alongside our firm. This role is ideal for someone who thrives on variety, takes initiative, and enjoys working across different areas of a business. You’ll be the glue that keeps our firm running smoothly—supporting partners directly, coordinating daily operations, contributing to marketing and social media initiatives, and helping to shape firm culture.
Job Type
Full-time, Permanent.
Benefits
- Company Events
- Extended Health Care
Schedule and Location
- Flexibility to work remotely 2–3 days per week
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Our office is located at Bay & Bloor, with the opportunity to work remotely part of the week.
About the Role
This is not a narrow administrative position—it’s an opportunity to gain hands-on experience in executive support, office management, HR, marketing, and legal administration. If you’re organized, resourceful, and excited to grow in a role where no two days look the same, this is your chance to make a meaningful impact while building a strong foundation for your career.
About our Firm
Oziel Law is a boutique law firm specializing in corporate, technology, and intellectual property law. Our clients include some of the most innovative and entrepreneurial companies in Canada, and we take pride in delivering practical, business-focused legal solutions. As our practice expands, we are excited to welcome a new team member who will play an integral role in supporting our operations, strengthening client service, and contributing to our collaborative and entrepreneurial culture.
Key Responsibilities
- Office Management & Executive Support: Oversee day-to-day office operations; act as the first point of contact for inbound inquiries; manage supplies, vendors, and building communications; provide direct administrative support to partners, including calendar and scheduling.
- Firm Culture & HR: Plan team-building and client appreciation events; assist with recruitment, onboarding, and offboarding; maintain employee records, including vacation and remote work tracking.
- Legal Administration: Support client onboarding and engagement; open new client matters.
- Marketing & Communications: Contribute to firm marketing initiatives; create content for social media; draft newsletters, website updates, and promotional materials; support email campaigns.
- Billing & Accounting: Prepare and issue client invoices; track expenses; support docket management.
Qualifications & Experience
- 1–3 years of relevant administrative experience; exceptional recent graduates will also be considered
- Diploma in Business/Office Administration, Legal Assistant, Communications, or related field is an asset
- Highly organized with excellent time management skills
- Strong communicator (written and verbal) with great interpersonal skills
- Professional, adaptable, and eager to learn in a fast-paced environment
- Demonstrates discretion, sound judgment, and attention to detail
- Tech-savvy, ideally with proficiency in Microsoft Office, Google Apps, Canva and social media platforms; willingness to learn new tools and platforms
- Creative and entrepreneurial mindset; marketing or content creation experience is an asset